OCPL Safeact is developed for internal safety reporting and observation management within our organization. This Privacy Policy explains what information we collect, why we collect it, how we use and protect it, and your rights regarding that information.
Information We Collect
Location Data
We collect location information where necessary to support safety features (weather, incident locations, emergency response). Types and uses include:
- Precise Location (GPS) — exact coordinates via device location services.
- Approximate Location — network-based or coarse location for general area context.
How it is collected: Through device APIs such as Geolocator / LocationManager and app location requests (e.g. location.getLocation(), Geolocator.getCurrentPosition(), LocationManager.requestLocationUpdates()).
How we use location data:
- To display current weather and environmental information relevant to outdoor work and safety planning.
- To record the exact location of safety incidents and observations.
- To map and analyze safety trends across facilities for workplace safety management.
- To assist emergency response teams by providing location context when required.
Sharing & storage: Weather queries may be proxied to weather service providers (only to fetch weather). Location data for weather is processed in real-time and not permanently stored unless required for a safety report. Safety-related locations are stored securely in our internal systems and may appear in internal reports and analysis.
Personal Information
- Name and employee identification number
- Contact information (email, phone)
- Department and role information
- Profile and authentication credentials
Safety Report Data
- Incident descriptions, photos, and attachments
- Time and date stamps for events
- Follow-up actions and resolution status
- Safety compliance documentation
Weather & Environmental Data
We show weather, alerts, and historical patterns relevant to workplace safety. Weather providers may receive location data only to provide the service.
Device & Usage Data
- Device type, model, OS and app version
- Network information, IP address and device identifiers
- Crash reports and performance analytics (used to improve the app)
- Usage analytics (feature use, time spent, interactions)
How We Use Your Information
Primary safety functions:
- Internal safety reporting and incident management
- Workplace safety analysis and continuous improvement
- Emergency coordination and communication
- Compliance with applicable safety regulations
- Risk assessment and hazard identification
Weather-related features:
- Displaying current weather to help plan outdoor work
- Weather-based warnings and recommendations
- Historical weather data for incident investigations
Operational improvements:
- Performance optimization and bug fixes
- User experience improvements based on anonymized analytics
- Training and communication about safety updates
Data Security
We protect user data using a combination of technical and administrative safeguards:
Technical safeguards
- Encrypted data transmission using industry-standard protocols (e.g., TLS)
- Secure storage with access controls and multi-layer authentication
- Regular security audits and vulnerability assessments
- Secure backups and disaster recovery procedures
Administrative safeguards
- Access limited to authorized personnel only
- Employee training on data privacy and incident handling
- Background checks for staff with access to sensitive data
- Incident response procedures for managing suspected breaches
Data Retention
We retain data according to operational needs and legal requirements:
- Location data: Weather-related location requests are processed in real-time and not permanently stored. Safety incident locations are retained per safety record requirements.
- Personal information: Retained while employed and for required post-employment retention periods.
- Safety records: Typically retained for 3–7 years, or as required by law.
- Usage analytics: Anonymized and retained for app improvement.
- Deletion requests are processed within 30 days unless legal obligations require otherwise.
Your Rights and Choices
- Access and correct your personal data
- Request deletion of personal data (subject to legal requirements)
- Withdraw consent where applicable
- Request portability of your data in a commonly used format
- Enable / disable location services through your device settings
- Control communication preferences and notifications
Children's privacy
The app is for authorized employees only and not intended for children under 18. We do not knowingly collect data from children under 18.
International transfers
If data is transferred outside India, appropriate safeguards (e.g., standard contractual clauses) and contractual protections are used to ensure adequate protection.
Contact Information
If you have questions or requests, contact: